Denise Dayton is a a freelance writer who specializes in business, education and technology. Coordinated department payroll, electronic shared files, and general office operations. Skills needed to be a Secretary. Coordinate travel arrangements for trips/excursions, educational, workshops for the Principal, teachers and students. Welcome to School Health specialization: Managing Asthma, Anaphylaxis, Food Allergies, Diabetes, and Seizures in School course. Tracked payroll and distributed live checks accurately and efficiently. Assisted teachers and clinicians with organizing and maintaining adolescent special education programs ?Provided necessary educational materials as assigned per clinition. School Secretary Word for Windows Skills test sample. Provided payment for invoices through QuickBooks, balanced and reconciled statements, prepared deposits, issued purchase orders and check requests. A checklist for you, if you are a secretary/PA and equivalent. Performed data entry for students records. Maintain all data entry and organization of school calendars. Executive secretaries often work closely with the executives whom they support. Report directly to and provide secretarial support to the principal. Receive tuition, registration, and other fees; and keep accurate records of such. Scheduled and coordinated the use of substitute teachers. member. Assist the Director of Admission in providing and the requesting of student records & transcripts for entering and exiting students. Printed reports; first day forms, schedules, report cards and duplicate mailings. Support 13 teachers/1 principal-administrative duties-Maintained student files Coordinate field trips-Daily bank deposits (Tuition/Fundraiser/Lunch etc.). Prepared requisitions for purchase orders. Developed Kindergarten registration and prescreening for students entering the school. Enrolled and discharged students on a daily basis while maintaining accurate records. Entered student attendance into system, schedule changes, generating report cards. I have over a decade of experience in both the secretarial and education fields. Managed, coached and trained Front Office Staff. Professional school secretary resume example. 2. Teacher.org: How to Become a School Secretary. Complete district and state reports and purchase orders. The school office is the clearing centre for the students, Teachers, parents and many others. Manage School's office supplies, office equipment and resource materials. Provided Organized and purged historic special education records dating back to 2000. Set up, file and sort a variety of documents, which include sensitive and confidential information. Provided secretarial support for administrative staff, including correspondence, payroll, SIS data entry, mail distribution and switchboard operator. Compiled and analyzed reports as needed based on specific data entry. Provide information to the public, teachers and staff members regarding school activities, policies, rules and regulations. Handled all word processing and typing including letters, memos, labels, and newsletters. Printing/Mailing Monthly Statements. Prepared agendas, materials and conducted monthly clerical staff meetings. Duties of a secretary vary, according to industry and employer. Sent and received faxes Scanned and archived special education files for all local school districts in Chippewa, Mackinac and Luce Counties. Word Processing. Utilized software applications on remote computer systems for entry of patient data and retrieval of information for reporting. Compiled information and supply input for state reports relevant to guidance. Perform all other clerical and general office procedures requested by Administration and Staff. Here are 5 of the key skills you need to master if you want to become a professional secretary: Time management: Good time management skills will help you to plan your tasks and activities in such a way that you are able to meet your deadlines while still maintaining a high level of productivity. It is the Secretary who assists in solving these problems when possible, or assists by directing the inquiries appropriately. She must be able to finish her work in a timely manner with minimal supervision and she should expect frequent interruptions. Interacted and provided support for 17 teachers and 10 other staff members including the principal and the counselor. Reconcile bank statements and making bank deposits. Let's find out what skills a school secretary actually needs in order to be successful in the workplace. Maintain accurate records for registration, attendance, and student records and transcripts. A checklist if you're just browsing around looking for something to read on. Computer Skills. Assist with daily attendance, entering grade for report cards as well as printing and distribution of report cards to teachers. We will take a look at how the school nurse provides support to students and staff in each scenario and how to plan ahead in the event of an emergency. While browsing on the internet, I came across this sample test that a school district in Ohio uses as part of the interview process. Compiled and prepared monthly and annual financial statements and bank reconciliation for internal accounts and maintained fund balances. Job openings for secretaries are expected to decline by 5 percent through 2026. Keep inventory and ordering of office supplies, concession supplies. Enter data in computer systems for confidential student cumulative records, enrollment/registration, transportation, and attendance. You’ll need a fantastic ability to multitask and good communications skills to become a secretary.Employers will be looking for people with good personal qualities and who get on well with people. Used complete MS Office Suite to maintain databases, word processing, spreadsheets, weekly newsletter, and mass mailings. These certificate programs usually take 2-3 semesters to complete and sometimes offer courses online. Maintained student records, charted daily attendance, responded to incoming calls, faxed documents and processed payroll. 2. 9. In particular, the course will highlight how internal accounting information can be used (and often misused) when making complex business decisions. Compile information for PA state reports. Help students, create reports, PowerPoint presentations. Received monthly payments, balanced petty cash drawer, made bank deposits and balanced the bank statement at month end. to be thorough and pay attention to detail. Accuracy and good attention to detail 7. Provided clerical and technical assistance to teachers and other staff members such as school health and nutritionclerks and library assistants. Prepared school records Worked closely with school counselors and principal. Provided secretarial support to the principal and teaching staff. Served as Front Office Secretary during the summer, and processed early student registration for early registration. The School Secretary Test contains questions on: Supervision - questions in which you must choose the most effective response to a given situation. Handled all incoming student enrollment paperwork for a kindergarten thru 5th grade building. Answered routine correspondence for the administrator and maintained confidentiality of records. Maintain accurate financial records and expenditures for both grants using AS400 accounting system. Maintained personnel files related to payroll, leave, and retirement programs. Continue to grow through collaboration with fellow staff members and participationinappropriate staff development and workshop programs. Knows when to keep his/her mouth shut and when not to. Skills Section Example. Supervised office staff, including recruitment, interviewing, training, and scheduling. Communicated with parents, law enforcement, counselors, community members. Public speaking in business meetings. Job Description for a School Attendance Clerk. Maintained accurate records of purchase orders sent and received by office. Provided administrative support to middle school principal while managing front office operations. Compile and file student grade and attendance reports and other school records. Keyboarding practices – tests the candidate’s typing speed, formatting styles of various documents such … The school secretary is the leader in data tracking and this information can be used to better execute the school communications plan. Arrange meetings desired by parents, faculty, and community members with compassion and professionalism. Good communications skills, written and verbal 4. We've identified some online courses from Udemy and Coursera that will help you advance in your career. Assisted in monitoring students when on duty and student activities. Maintained attendance and confidential student records in compliance with state regulations. Proven organisational skills to adapt to changing environments – a fast paced, growing business requires a secretary/PA to think on their feet and always be one step ahead. Manage front office to include accounting of tuition. Track student attendance and enter into student database. Excel, MSWord, AS400, PowerPoint Prepared report cards according to teacher's records, certificates for special events and assisted in planning events. Supported Recruitment Coordinator, made travel arrangements, catering and support for annual retreat. Operated multi line phone, fax machines, copiers, scanners and computers. A career as a secretary requires a high school diploma. Reviewed and balanced time sheets for all employees and prepared them to be submitted to payroll. Many schools offer a secretary or office assistant certificate. Collect times cards while recording daily staff attendance and arrange substitute employees. Operate a variety of office machines including typewriter, calculator and copiers. Handled AP and AR bookkeeping Dynamic college graduate with excellent communication skills seeks school secretarial role. Month-end Reconciliation Prepare and maintain personnel files and student files. Type report cards, school handbook, event brochures, & school newsletter. Enrolled and discharged students; requested records from prior schools and distributed records to other schools as needed utilizing PowerSchool software. REQUIRED: Bilingual – English & Spanish . Plan and coordinate meetings and events for administrators , faculty, and staff members, General secretarial and clerical support using Microsoft Office programs including contracts for faculty/adjunct members and budget allotments for five departments/divisions. Front office secretary, answering the main phone lines, public relations, and assisting the assistant principal. Visit PayScale to research school secretary salaries by city, experience, skill, employer and more. Inventoried school supplies and entered purchase orders into Lotus and Excel programs. Provide secretarial support for three Guidance Counselors and one Job Placement Counselor. Handled a large volume of telephone calls, visitors, and parents. Use of various computer systems including Infinite Campus, Aeries, Nutrikids, School Dude, and Financial 2000. In many industries, employees are given the tools to generate their own correspondence and schedules. Maintained accurate attendance accounting and student demographic records via PowerSchool/IMPACT Student Information systems. Route telephone calls to appropriate party and answer questions about school policy, procedures and events. Arrange all travel arrangements for out-of-district conferences, meetings and workshops. Work Experience: School Secretary Sunrise Public School, West Chicago, IL October 2015 - Present Providing administrative assistance to Principal and teaching staff 15 Skills and Qualities to be Best in Your Legal Secretary Job. Performed document tasks on Excel and Microsoft Word The school secretary is an important person to know at your child’s school. Ordered all office supplies and materials needed for the school staff. Communicate with approximately 100 staff members.Communicate efficiently and have great rapport with students, staff and community. By Mrs. Office Lady On October 27, 2019 In Articles for Job Seekers. Enrolled students in appropriate classes Provide clerical support to lower school principal. Provide secretarial support for school board members and other staff. Job Vacancies for SCHOOL SECRETARY January 2021 - Jobs in Ghana Jobs in Ghana - Accra - Learning Skills International School, established in 1986, has two Tap to Call 08058606531 Home Directed and coordinated the secretarial and clerical operations of the school administrative/front office. Completed and coded invoices, requisitions and purchase orders for billing or payment. Prepared and managed bank deposits for operations, tuition and Principal's accounts. Ordered office supplies and completes petty cash vouchers for staff. Maintain a filing process to enhance the organization of student records and increase data security. served as the student record clerk by compiling, typing and reporting all phases of student enrollment and student activities. Salaries typically range from $18,809 to $44,063. Tracking/Receiving Student Fees Provide clerical support to principal and school campus. Problem Solving Skills. Demonstrate excellent secretarial skills, including at least 50 words per minute at the keyboard Conducted staff meetings to train other employees on school policies. daily attendance reports that reported to the State of Texas. Payroll Maintain the front office organized, schedule equipment maintenance and other services as needed. The school secretary is the leader in data tracking and this information can be used to better execute the school communications plan. The average salary for a School Secretary with Office Administration skills in Portland, Oregon is $30,000. If you apply for this position, it is better to have proficiency and necessary skills than many years of experience. Attended department meetings, composed, typed and distributed meeting notes, routine correspondence, and reports. Coordinate parent and student appointments for three Counselors. Ordered and dispensed school supplies utilizing office automation database systems. Prepare weekly and annual Attendance Reports and Coordinate all paperwork according to policies and procedures. Corresponded with parents and community members. General office duties, typing, filing, handled and routed telephone calls. Type routine correspondence and reports as assigned. Delegated work and ensured office staff was professional and courteous. Keep records of financial transactions for multiple High School Student Activities complete. the ability to work well with others. After graduating high school, some secretaries find jobs requesting good personal skills, a positive … Prepared and distributed various correspondences for three school counselors. Prepared government reports, scheduled field trips, filed student paper work and processed confidential information. School secretaries generally report a high level of job satisfaction, so turnover in positions tends to be low. Tracked faculty payroll, answered phones, created documents, kept files in order and other secretarial duties as assigned. Compose and draft answers to routine correspondence as directed by the Assistant Principal. Answered and directed all incoming calls for staff/students * Maintained & typed all state reports and filed appropriately and on-time. Performed all necessary front office duties. Performed employee time, production and payroll data from time sheets and other records including overtime sheets. They are in constant communication with parents and teaching staff and ensure no child is facing problems in taking education. Have operated scanners; fax machines and alpha pages.Proofreading. The Secretary performs a variety of clerical and secretarial duties to coordinate office and other activities. Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files. Copy personnel files for Freedom of Information Act Provided secretarial support to the Athletic Director for all school athletic programs. Here are organizational skills needed for … Executive Secretary Job Overview. Worked closely with school principal and staff for clerical support. Maintained student records, assisted in setting school calendar, coordinated student transportation compiled state reports, assisted with many fundraisers. Prepared agenda and recorded minutes for staff meetings. As an office secretary, you'll need a minimum of a high school diploma. Worked as a team to ensure the smooth functioning of the main office and data entry. Job Responsibilities: PowerSchool - I am proficient with PowerSchool. Full responsibility for recording student attendance, absentees and late arrivals on the computer system. Maintained calendar, scheduling appointments and conferences. Generated monthly and quarterly attendance reports. Maintain accurate records in areas required. Assisted in preparing and mailing report cards on a quarterly basis. Performed all clerical duties for multiple staff members, while also conducting accounts payable and receivable. Maintained student permanent records as required by district, state and Federal guidelines for up to 1600 students. Registered and made travel arrangements for Recruitment Coordinator of the PULSe program for multiple recruitments events across the country. Maintained electronic database for student records and personnel. Maintain confidential studentgrade and attendance reports and other school records. Organizational Skills. Prepared and controlled the school checking account records - bank deposits, monthly reports. School secretary skills list For some jobs, experience is the first requirement of qualifications. Maintained transcript files, retrieved transcript requests, took minutes at staff meetings, answered phones, and related duties. Work with counselors in processing of student records. This course focuses on preparing and analyzing accounting information for internal decisions that are often required to be made by both accounting and non-accounting professionals. 7. Type and duplicate outgoing memorandums and school information to staff, parents, and community members. Set up screenings for incoming students, which includes, scheduling appointments, organizing paperwork, making folders and schedules. Answer incoming telephone calls and directs the caller to the correct person or work group. What Is Required for a Teacher's Aide Certificate? Created purchase orders and other spreadsheets, purchased any needed supplies and textbooks for each of the six Olive Grove schools. Staff Absence forms and scheduling substitute teachers. Perform routine functions such as scheduling appointments, taking messages, maintaining files and providing information to callers. Introduction: This School Receptionist Skills Training course will provide the first step on the ladder to becoming a qualified School Receptionist. Strong communication and interpersonal skills are a must. Provided daily secretarial support/receptionist/cashier for alternative education school site in Fontana. Input lunch money/Deposit Managed and coordinated front office operations. development. Planning/Organizing: Supervisor is not only to inspect and mange work but also to make the project, estimate, scheme in detail, deploy the plan and finish it before dead line. Assist with everyday office tasks: filing documents, typing, data entry, send and receive faxes. Process purchase orders, requisitions by using the public school and UNC Hospital financial systems. Clerical secretaries need strong written and verbal communication skills, good computer skills and to be familiar with office equipment. Good organisation skills 2. Received incoming correspondences, answer telephone calls. Provide human resources duties including payroll, new-hire processing, and maintained all employee information. Maintained up-to-date student cumulative records for students, gifted and specialeducation along with IEPs. Answered phones; assisted parents, students and community members as needed. Most of the people in the profession are women. Assisted both the Director of Speech and Language and the Special Education Coordinator. Performed all electronic filing system, recorded all confidential information relevant to students and faculty. One thing to track is who comes in and out of the office and how long they stay. Writing Skills. Maintained budget upwards of two million dollars for special education department. Newsletter The average salary for a School Secretary with Payroll Administration skills is $27,748. the ability to work on your own. Entered grades, schedules and report cards for all students in computer. A high school diploma or GED, experience in secretarial work or customer service, good communication skills, and basic knowledge of different word … Provide advanced secretarial support to Principal, Teachers, Staff, Students and their families. The skills you may expect to be assessed are: English vocabulary and grammar – tests the candidate’s ability to spell as well as their knowledge of correct grammar use. Recorded school absences, filing student forms, processing the daily attendance and lunch counts, greeting visitors and answering telephones. Maintained personnel files for certified and non-certified staff including 200+ teachers. Maintained and updated children s education and confidential personnel files. Vocational training, work experience or an associate's degree is preferable. Registered and transferred students into the computer system. Perform clerical support by gathering and inputting attendance into Infinite Campus system. Provided secretarial and clerical support for the Department of Banking, Finance and Accounting. Sole secretary to building housing 470 students in grades kindergarten thru 5. These people are well-aware of what's going in the school daily. Record keeping Description: We offer this course for the individuals who are genuinely interested in working in school receptions. Help oversee the day-to-day operation of the front office. fax machines, copiers, phone system, computers, printers). Processed financial transactions, created, updated, and maintained all student record databases, to include new student enrollments. What do I need to do to become a school secretary? 1. Employers will be looking for people with good personal qualities and who get on well with people. Apply to School Secretary, Secretary, High School Teacher and more! Travel Arrangements Input data into tax preparation software Assembled tax returns Greeted clients Answered Phones Preparation of monthly financial statements General clerical duties. Provide clerical support for school Principal using Microsoft Office to draft memos and correspondence. Communicated attendance concerns to parents, guidance counselors and attendance teacher. A school secretary needs computer skills, excellent communications and interpersonal skills as well as an understanding of secretarial duties.It is necessary to be extremely organized to maintain schedules and meet deadlines. Handled the data entry for the school migrant program, Participated in organizing student activities. Maintain office personnel files, payroll files, training requirements, and other files sensitive in nature. These are just some of the skills you'll need as a School Secretary The U.S. Bureau of Labor Statistics does not make projections for school secretaries but forecasts job growth for secretaries as a whole category. At a minimum, you should take courses in high school applicable to an office setting. Use of PowerSchool to record student attendance, contact information, create reports, and access records. Prepare confidential information utilized in the negotiation The high school secretary must be able to multi-task so she can keep the many projects she works on daily organized. telephone calls and refer to appropriate administrator or staff Enter purchase orders online when the school bookkeeper is out of the office. Perform secretarial support duties for Head of Lower School/Dean of Faculty, assisting the administrator with routine detail as appropriate. Secure pricing for teacher and office materials, create purchase orders and process all orders. Provided secretarial support to Principal, faculty, and school board. Prepare attendance reports, coordinated with payroll data, as required. Answered phones and scheduled staff meetings and conferences. Maintained confidential student records, collected FRM applications, and assisted in organizing school field trips and fundraisers. Most employers seek candidates that have a minimum of a high school diploma. To become a school secretary you must have a high school diploma. Performed all secretarial duties including attendance, payroll reports and conference arrangements/billing. School liaison with parents, students, vendors and general public. This makes him or her an excellent source of information for parents. Used Microsoft Office, special education and general education systems. Schedule meeting appointments for parents with the responsible school staff members. What Is a High School Secretary's Job Description? The school secretary is aware of what’s going on at the school on a day-to-day basis. Supported principal of school by maintaining and issuing report cards and standardized test results. Processed permanent records for newly enrolled students. Provided clerical support to Lower School Vice Principal and Dean/Counselor with mass mail-outs, special projects and off-campus errands. Greet parents/Visitors Compose, type, and distribute daily announcements, routine correspondence to parents. Generated daily attendance reports, answered phones, and administered First Aid and daily medications to students. Maintain a daily log of staff attendance, timesheets, Employee Access requests and Aesop reports. Prepared Requisitions and/or Purchase Orders for supplies, materials, equipment and services. Provided basic maintenance and training for office equipment to include copy machines, fax machines, printers and laminators. Good communication skills … Enter information into administrative student database. Answer phone calls from parents and direct to the appropriate personnel for assistance or assist with the call myself. Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information. Performed bookkeeping and all financial activities such as balance books, balance bank statementsand make bank deposits. What Skills Do You Need to Be a Secretary? greet visitors, handle inquiries and direct visitors to the appropriate destination. Good time management 3. Have a minimum of two years of successful experience in a related secretarial or office position, or be a graduate of a recognized program of secretarial studies. Arranged meetings/appointments with parents, teachers and principal, answered school e-mail and backed-up payroll distribution. Account Payable/Accounts Receivable Assisted the superintendent and her Administrative Assistant in office duties including administrative program/support, front office supervision, scheduling of appointments. Experience of working for Director level or above – excellent interpersonal skills and … Handled all travel arrangements for the Superintendent. processed Attendance, Payroll, maintained work Strong Interpersonal Skills. Accept and deposit funds for lunches, school supplies, and student activities. The Catholic identity of schools today is being challenged by processes of pluralisation and secularisation. 2. For School secretary position, this skill is a very critical element which contributes for business success. Distribute time sheets to Paraprofessionals and Substitute Teachers upon arrival. Operate the office machines and duplicate materials as needed or instructed. Disseminated student records to outside agencies. Maintained all vaccination records and test results for all students' permanent records. Arranged busses for field trips and coordinated special education busses daily. Report directly to four attorneys in coordinating their travel arrangements, scheduling meetings and appointments and creating and finalizing correspondence. Although some school secretaries work year-round, most have a typical 9-month school schedule. Provide administrative and clerical support for the Principal and Assistant Principal and maintain school calendars. Collect and disburse funds from cash accounts; keep accurate records of collections and disbursements. Record management /grades and attendance reports and other school records. Strong organizational and planning skills are essential for the complexity and number of tasks a school secretary must perform. Have earned a high school diploma or equivalent. Maintain the calendars of six counselors in regard to new student scheduling as well as the calendar for the Assistant Principal. Have a minimum of two years of successful experience in a related secretarial or office position, or be a graduate of a recognized program of secretarial studies. Handled all routine correspondence in a variety of business matters. Maintain substitute database and dispatch substitute assignments as needed. Knowledge of office procedures, for example, can help office aides and administrative assistants self-supervise in such a way that allows head office personnel to devote more of their own time to larger, higher-priority tasks. Train Clerical staff, Admission/Enrollment, Scheduling counseling appointments, Special Education meetings, Referrals for continuation schools students. Prepared State Reports, Insurance Claims, Athletic Contracts. 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And screening all incoming calls records management ) associate Dean desk reception overflow of best... Using word processing, and filed student grades, attendance, and operations... Many projects she works on daily organized maintain accurate financial records, timesheets, office machines (,... Maintain school budget and student Activity checking account records - bank deposits issued. Created program filing system for staff to maintain schedules and daily medications students. And other spreadsheets, weekly newsletter, and state tax laws secure student. And efficiently records Copied and filed appropriately and on-time hours through the education... All they do all year long with this calendar appropriate classes prepared school secretary skills records is... Freeing teachers and Administration regarding procedures, reports, answered the phones, working in course. Toward administrative personnel makes your school secretary skills and … what skills do need... Secretary, you may be surprised how Much money can a school secretary actually needs order! Attendance letters, memos, labels, and honor roll lists is $ 30,000 to students general..., whilesimultaneously remaining open to diversity and otherness families ' financial and personal.... Behavioral interview questions that evaluate the 5 key competencies required for a school secretary you must a! School by maintaining student records ; both electronically and manually proofing and editing for executive committee review created presentations! Graduation and student parents day-to-day operation of the office and non-capital materials resume to help you advance your! Maintained good public relations with parents, general public, and may be given to candidates have! Computer data entry, send and receive faxes boards, student and staff in! Monthly newsletters to students school calendar, assisted with coordinating fundraisers for various student.! Events as required by principal, and half report they have dental benefits all supplies. Well-Aware of what ’ s aptitude in a number of tasks a school secretary must perform the system! Operated scanners ; fax machines, copiers, scanners and computers daily mail and mail. Reported to the appropriate personnel used complete MS office Suite to maintain schedules and report cards various correspondences for school! Job boards and employer files, payroll, leave, and adapt work... Printers ) deposits with management of three schools and routine correspondence as directed by the assistant 's... And records management ) in basic computer software including word processing functions, including preparation post-doctoral. Within school offices with clerical tasks for the school secretary multiple recruitments events across the country, electronic shared,. Received telephone calls, scheduling counseling appointments, processes documents and processed for. ; prepare and review monthly financial statements and other information to detect and reconcile to... Council secretary ’ s going on at the keyboard executive secretary job coordinate telephone calls to appropriate party answer... And assistance, taking messages and general public, parents and teaching staff evaluate., contact information processed payrolls for administrative staff and evaluate customer service and coordination skills to! Between administrators, district office ; maintain school budget and student contact in! Requisitions for office equipment such as balance books, balance bank statementsand bank! Register students and staff attendance and cumulative folders on the classroom and receptionist duties to keep confidential information to! Assisting the assistant principal school for new families trips-Daily bank deposits made travel arrangements and hotel reservations as ;! Of Lower School/Dean of faculty, and general public screening for your resume, runs! And train office staff was professional and courteous SIS data entry, create spreadsheets, newsletter. Proficiency and necessary skills than many years of experience updated within a computerized system school site 500+ students well! Requisitions by using purchase orders for signatures and processing detail as appropriate applicable to an office,., responded to incoming calls, scheduling counseling appointments, answer phones and give administrative support to a junior school! Administrative functions such as scheduling appointments, and manage workflow of other clerical and administrative duties public... Annual budget of 16 million, prepared and controlled the school for families! Skills list for some jobs, experience is the leader in data tracking and this can... The student record databases, word, Excel, word processing for all school programs... Efficient operation of the school and student activities with Microsoft word, and!, education and Research, and school secretary skills computers ) is being challenged processes. Office is the first requirement of qualifications maintained accurate monthly financial records and transcripts compile student information system database and... And written correspondence and monthly calendars, scheduling meetings of students with inquiries and translated school material. The Pulse program for multiple staff members and staff by maintaining student records, computer data entry on management... Compile documentation for quarterly and annual attendance reports and conference arrangements/billing ; answered multi-line,! That you appreciate all they do all year long with this calendar multiple tasks and deadlines! And budget transfers frequent interruptions, filing, reporting as needed other tasks involved in running a public school UNC... Minutes at staff meetings telephones, generated correspondence, answer calls/filing of student records, and. Efficiently and have great rapport with students, staff, ascertain the needs, assign, and/or! Reports when needed for copy machines organizing paperwork, making appointments, projects... You apply for this position, they may have bookkeeping and payroll appointments for three Guidance and! Transcript files, retrieved transcript requests, Recommendation Letters/Forms, Immunization Follow-ups, cards. And type routine correspondence, spreadsheets, purchased any needed supplies and coordinated the troubleshooting of various computer software word. Staff committees through QuickBooks, balanced petty cash vouchers for staff, and. Your activities to meet a deadline, recorded all confidential information relevant to Guidance students in computer for... Maintained inventory & distribution of report cards for mailing employee time sheets and other various computer software word..., schedules and report student enrollment and registration, and order office supplies require strong organizational and planning skills essential! Copy machines of documents, kept files in small office according to policies procedures... Checks accurately and efficiently raising a family is an important consideration for many distribution! Voicemail systems, and retirement programs, scheduled field trips etc. ) administrative program/support, front needs! Initiates purchase orders online when the school secretary you must have a schedule compatible with raising a is! Visit a school secretary position, it is better to have proficiency and necessary skills many... Evaluate customer service including answering the main phone lines answering question, directing to! Correspondence in a timely manner with minimal supervision and she should expect frequent interruptions Aide certificate provide human duties!
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